OnCourse

New Student Facing Scheduler:

On Monday, May 3, the new student facing scheduler was launched in the production site. (If you DO NOT have students self-schedule with you, this change will not affect you). For Advisors, we have a list of new services that students can see in the scheduler. The previous advising services will not appear for students in the scheduler, therefore you will need to use the new list of services when setting up your availability.

New Dashboard Feature for Staff:

Staff with assigned students, staff who have scheduled appointments, and/or staff who use appointment campaigns will notice a new dashboard feature on your homepage. The dashboard will feature four tiles: 1. My Assigned Students 2. My Assigned Students Activity 3. My Appointment Summaries and 4. My Appointment Campaigns. These tiles will show summaries and charts based on your OnCourse data.

Enrollment window tags for AU 21 have been added in OnCourse (Enrollment Window AU21: Date).

Please use this instruction guide to find students who are enrolled through OnCourse: Is Your Student Enrolled Next Term?

If you have any questions, please email us at OnCourse@osu.edu.

Enrollment window tags for SU 21 have been added in OnCourse (Enrollment Window SU21: Date). AU 21 enrollment windows will be added as soon as they are available.

Please use this instruction guide to find students who are enrolled through OnCourse: Is Your Student Enrolled Next Term?

If you have any questions, please email us at OnCourse@osu.edu.

1. The SP21 Entry Term, Entry Campus, and Campus Change tags have been updated.
2. We have added additional SP21 Campus Change tags that indicate a student's previous campus and the campus where they are currently taking the majority of their courses (MNS to COL, COL to NWK, etc.)
3. The SP21 Commuter tag has also been updated and includes any students with a non-campus Ohio address who are taking in-person or hybrid courses.
4. Section Tags have been added and can be found under Term Data in Advanced Search. These tags allow you to filter students based their enrollments for a term- if any of a student's courses fit into the tag categories, the search will pull those students.

Section Tags Include:

• MNS, COL, LMA, MRN, NWK, WST= campus of instruction
• 7W1= first session course
• 7W2= second session course
• 1= full semester course
• Distance Learning, Hybrid, Distance Hybrid, and In-Person= modes of instruction

Starting Monday, January 11, you will start to see changes to the OnCourse User Interface. These changes are outlined in this document: UI Updates.

This document is a guide to help you identify students who are/are not enrolled in the next term: Is Your Student Enrolled?

Also, our next OnCourse Lunch and Learn is January 5 at 12:00PM. We will be discussing the changes coming to OnCourse along with timely interventions you can use throughout the semester. Please register through BuckeyeLearn.

If you have any questions, please email us at OnCourse@osu.edu.

Important information regarding OnCourse and platform updates:

1. Due to the current SIS system-wide updates, SIS information in OnCourse may experience a 48-hour delay.
2. If a student is scheduled for an appointment that falls outside the staff member's availability, the student will not receive the zoom link or special instructions included in the availability through the confirmation or reminder emails.
3. Reports that pull a large number or results have been fixed and will no longer error out.
4. Also in reporting, it is now possible to select a course from the course list.
5. The next Lunch and Learn session will take place on January 5 from 12:00 1:00 PM. We will be discussing Timely Interventions you can use in your units along with upcoming changes coming to OnCourse in 2021. You can register for the session through BuckeyeLearn.

1. The Financial Responsibility Statement category in OnCourse is not functioning properly. We are working to resolve the issue.

2. There are some changes coming to OnCourse over the next six months, including a new interface and updated virtual drop-ins in January, and a new student scheduling system in May 2021. All changes will be available to test in the training site starting Thursday, November 26 and we invite you to look over the changes and tell us what you think.

3. Our next Lunch and Learn session (Dec. 1 @ 12:00 pm) will be an Ambassador Spotlight featuring Zayd Abukar from ODI. He will be discussing how he used OnCourse reporting and analytics in connection with ODI Tutoring services. You can register for the session here: BuckeyeLearn Registration (you must be logged into BuckeyeLearn to use this link). Recordings of all Lunch and Learn sessions can be found here: OnCourse Lunch and Learn Recordings.

Enrollment window tags have been added to OnCourse. You are now able to search for student enrollment windows for the Spring 2021 semester. The tags are labeled: Enrollment Window SP21: followed by the date the student's enrollment window opens. This document will walk you through how to use the new tags. If you have any questions, please email us at oncourse@osu.edu.

Request access to OnCourse

Our process to request access to OnCourse has changed. To submit a request you will now fill out the form located on our request access page. New users need to complete the Institutional Data Policy training, the FERPA tutorial and the OnCourse: Learning the Basics training on BuckeyeLearn before submitting the form.

Request data and research

There is now a request data and research form located on our website. The data and research request form should be used if your department/unit would like to explore data points related to a project or interest area.

New virtual check-in and drop-in functions

OnCourse now has virtual check-in and drop-in functionality. To learn how to use these functions, please view our user guide: Check-in/Drop-in User Guide. If you have questions or would like to set up this functionality for your office, please email us at oncourse@osu.edu.