Progress Reports

Progress Reports

Progress Reports are course-based requests sent to instructors during key times throughout a term to check on the progress students are making in their courses. Instructors of these courses will either receive an email from OnCourse to complete the Student Feedback Request or, instructors can submit progress reports at any time via the progress report links on their OnCourse homepage. The email will include a link to the feedback request form, along with instructions on how to fill it out. Please note, both the University Registrar and OCIO have approved the handling of information through this university-managed system, which meets all data safety and security requirements and allows support units to track student progress.

After an instructor clicks on the "Click to Begin Entering Student Feedback" link that they received in the progress report email, they will see the Student Feedback form pictured below. Students will be listed alphabetically by last name and separated by course.

At the bottom of the picture, you will see two blue buttons. The first says "Submit the students I've marked and leave the rest for later." After completing some of their students feedback, instructors can click this button to submit the students they have filled out. Any they haven't filled out will still be available when they return.

The second button says "Submit unmarked students as not of concern." Once an instructor has entered information on all the students they plan to mark as yes they are concerned, they can select this button to mark everyone else as no, they are not concerned and submit all students. Once this button is selected, the instructor cannot make changes to any of the students.

If a student is marked as "Yes" the instructor is concerned, a notification will be issued on this student that will notify the student's advisor and in some cases retention staff. The notification that is issued is dependent on the notification reason selected in the Feedback form. Instructors will need to select a reason based on their campus of instruction.

FAQ

Q: I'm not the correct instructor for this class. What should I do?

A: The link is specific to you and should only be forwarded to oncourse@osu.edu if you have questions or if you think you received the wrong link. If you are not the instructor for the listed course(s) or believe you received this message in error, you may disregard this email.

Q: Why aren't all my students listed?

A: Many instructors teach hundreds of students each term. Columbus campus progress reports focus on student populations that historically have needed extra support, or who have a support team that has requested to receive progress reports for their students. This includes Military and Veterans students, student-athletes, first generation students supported by Buckeyes First, students supported by the Office of Diversity and Inclusion, International students in their first year or on academic probation, and Academy (College Credit Plus) students, to name only a few of the student groups progress reports support. Typically, we request progress reports for around 10,000 Columbus campus students per term.

Q: What happens after I submit a progress report?

A: Your responses will be visible to staff supporting students in OnCourse. Advisors and other staff will receive an email letting them know that you have submitted feedback, and they will reach out to the student to assist them. Students will receive an email with all your feedback except your comments. Students are also encouraged to talk to you to find out how to be successful in your class and are provided with a list of resources including tutors, success coaches, and other information about helpful and supportive resources.

Q: This form is not in Ohio State branded colors. Is this a valid system?

A: The University Registrar and OCIO have approved OnCourse to handle student information and your feedback, and the form and link we use meets all data safely and security requirements. All staff with permission to view the data you submit are school officials with a legitimate educational interest as per FERPA guidelines.

Q: What happens if I'm concerned about a student in my class who isn't on the list?

A: You can request access to submit progress reports on any of your students. Make sure your annual data and FERPA trainings are up to date and then take our thirty-minute BuckeyeLearn training. For more information about how to access these trainings, click here.

Q: What if I make a mistake or hit submit too early?

A: Email oncourse@osu.edu or click here to put in a tech ticket.